Free AI Toolkit
The AI Toolkit for Small Businesses
Your employees are already using AI. The question is whether your business has a plan for it. Get ahead with clear guardrails, a smarter team and a roadmap for what comes next, starting today.
Your AI Department
Your team is already using AI. Let’s make it count.
Most small businesses didn’t plan their AI rollout. Someone tried ChatGPT, it saved an hour, and now half the office uses it a little differently. That’s a great start. The next step is getting everyone on the same page about what to use, how to use it, and where it fits. Then you can start putting AI to work on the bigger stuff, like automating repetitive tasks and building tools that save real time and money.
We built this toolkit to give you a quick, honest look at where your business stands with AI today, and what to tackle next.
What is the eCreek AI Toolkit?
The eCreek AI Toolkit is a free set of AI resources for small and midsize businesses. It includes an interactive AI decision game, a five-level AI maturity assessment, an editable AI policy template and a practical AI prompt guide. Together, they help business owners see how their team uses AI today, set clear guidelines and get better results from tools like ChatGPT and Microsoft Copilot.
What’s in the toolkit
Four tools. One smarter way to work.
Every tool is free. Each one helps you see where you stand and what to do next.
Free
TOOL 01
The AI Maturity Model
Answer a few questions about how your organization uses AI today. You’ll see where you land on our five-level model and the most practical next step to move forward.
- No technical background needed
- Answer for today, not your future goals
- Get a clear, prioritized next step
Take it further: turn your next step into new efficiencies and cost savings with AI Development and AI Automation.
Free
TOOL 02
Bot or Not? The AI Decider Game
Should AI draft that client email? Review that contract? Make the call on real workplace tasks and see where AI helps, where people should lead, and where it takes both.
- Builds instincts for what to hand off to AI
- Great for team meetings and lunch-and-learns
- Inspired by the AI Fluency 4D Framework
Take it further: turn good instincts into everyday team habits with role-based AI Training.
Free
TOOL 03
AI Policy Toolkit
Give your team clear guardrails without slowing anyone down. Customize it with your approved tools, your industry needs and your own review steps.
- Set which AI tools your team can use
- Keep sensitive client and company data protected
- Build in review and accountability
- Train staff and keep the policy current
Take it further: put your policy into practice with AI Governance, and keep company data protected with Private AI.
Free
TOOL 04
AI Prompt Guide for Small Businesses
Better answers from ChatGPT, Copilot or any AI tool start with a better ask. Get our reusable prompt framework, real examples and quick rules for using AI the smart way.
- A simple structure that works in any AI tool
- Worked examples for everyday office tasks
- Printable cheat sheet for every desk
Take it further: build a shared prompt library your whole team can use with AI Training and a secure Private AI workspace.
How to use the toolkit
A simple path from curious to confident
Use one tool or all four. Here’s the order we recommend.
1
Know where you stand
Take the 2-minute maturity quiz to see how your business uses AI today.
2
Build good instincts
Play Bot or Not? with your team to talk through what AI should and shouldn’t handle.
3
Set the guardrails
Customize the AI policy so everyone knows the approved tools and the ground rules.
4
Get better results
Hand out the prompt guide so every request to AI gets a sharper, more useful answer.
Beyond the toolkit
When you’re ready, we’re your AI department
The toolkit shows you where you stand. Our AI services help you act on it, from protecting your data to building AI that saves your team hours every week.
Private AI
Keep your data protected.
One approved, managed place for your team to use AI, powered by Hatz AI, with clear control over access, permissions and data handling.
Pairs with: AI Policy Toolkit, Prompt Guide
AI Governance
Use AI without creating new risk.
Acceptable-use policies, approved-tool standards, data classification and compliance documentation built around how your business works.
Pairs with: AI Policy Toolkit
AI Training
Make your people better at the jobs they already have.
Role-based training on the tools your team already uses, from ChatGPT and Copilot to Claude and Gemini, plus shared prompt libraries.
Pairs with: Bot or Not?, Prompt Guide
AI Development
Create new efficiencies and cost savings.
Custom AI agents, internal apps and dashboards built around your workflows. Build the capability you need and skip the software you don’t.
Pairs with: AI Maturity Model
AI Automation
Spend less time on manual work.
Connect AI to the systems you already use to handle data entry, document processing and CRM updates, with human approval where it matters.
Pairs with: AI Maturity Model
AI Hosting
Keep your AI running strong.
Secure hosting, monitoring, updates and support for your custom AI tools, so one local partner handles it all after launch.
Pairs with: AI Maturity Model
Free download
Get the AI Policy Toolkit + Prompt Guide
Tell us where to send them. You’ll get instant access, plus a copy in your inbox to share with your team.
- Editable AI Policy Toolkit
- AI Prompt Guide and printable cheat sheet
- Links to the game and maturity quiz, all in one place
- No spam. Just helpful AI updates from your local IT team.
Send me the toolkit
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Who it’s for
Built for the people who keep the business running
Owners + leaders
Get a clear picture of AI use across the business and a plan for what’s next.
Office + ops managers
Roll out simple rules and prompts the whole team can follow on day one.
IT + compliance leads
Document approved tools, data handling and review steps in one place.
Every team member
Learn to get better answers from AI and know when a person should take the lead.
AI Toolkit FAQs
Questions we hear a lot
The eCreek AI Toolkit is a free set of AI resources for small and midsize businesses. It includes an interactive AI decision game, a five-level AI maturity assessment, an editable AI policy template and a practical AI prompt guide. Together, they help business owners see how their team uses AI today, set clear guidelines and get better results from tools like ChatGPT and Microsoft Copilot.
Yes. Every tool in the eCreek AI Toolkit is free to use.
Your employees are likely already using AI tools like ChatGPT, Copilot or Gemini, with or without a formal plan. A simple plan makes sure everyone uses approved tools, keeps client and company information protected and gets consistent, reliable results. Starting now is much easier than cleaning up habits later. Our AI governance services can help you build that plan.
If anyone on your team uses AI for work, a short written policy helps. It sets which tools are approved, what information stays out of public AI tools, and who reviews AI output before it reaches a client.
An editable, plain-language AI policy template plus guidance on approved tools, data privacy, transparency, accountability and staff training. You can customize it with your own tools, industry requirements and review steps.
Start with a clear policy that names your approved tools and spells out what information stays out of public AI. Then give your team one secure place to work. A private AI environment keeps prompts and company data under your control, with managed access and permissions. Learn more about Private AI from eCreek.
Most savings come from two places: automating repetitive work like data entry and document processing, and replacing software you pay for but barely use with tools built around how you actually work. See how AI automation and custom AI development can help.
A short quiz that shows how deeply your organization uses AI today, on a five-level scale from informal experimenting to fully integrated AI. It takes about two minutes and gives you a practical next step. Higher isn’t automatically better. The right level depends on your business.
Bot or Not? is a quick, interactive game where you decide whether real workplace tasks are a job for AI, a person or both. It is inspired by the AI Fluency 4D Framework by Rick Dakan and Joseph Feller, developed with Anthropic, and it works well as a team exercise.
Give the AI clear context, a specific task, the key details and the format you want, then review what comes back. Our AI Prompt Guide walks through a reusable framework with real examples you can copy and adapt. For team-wide results, explore AI training for your staff.
Yes. eCreek IT Solutions is a Denver-based IT partner that acts as your AI department, with private AI environments, AI governance, staff training, automation, custom AI development and hosting for Colorado businesses. Explore our AI services.
Ready for what comes next?
Once you know your maturity level, we’ll help you build the roadmap to the next one. Real people, right here in Colorado.
Or call us at 720-524-0250
